Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH
Published on : 12 May, 2025
Application Deadline: 21 May, 2025
Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH
Address:
Road # 90, House # 10/C, Gulshan-2, Dhaka-1212, Bangladesh
Business:
As a service provider with worldwide operations in the field of international cooperation for sustainable development, Deutsche Gesellschaft fur Internationale Zusammenarbeit (GIZ) GmbH works together with its partners to develop effective solutions that offer people better prospects and sustainably improve their living conditions. GIZ is a public-benefit federal enterprise and supports the German Government as well as many public and private sector clients in a wide variety of areas, including economic development and employment, energy and the environment, and peace and security.
Number of Position
:
1
Employment Type
:
Full Time
Job Location
:
Cox's Bazar
Educational Requirement
:
Bachelor of Business Administration (BBA)
Other Requirement
:
Professional experience
Minimum 3 years of professional working experience in the field of administration, contract and procurement management.
Other knowledge, additional competences
Ability to work well under pressure and must be a strong team player.
Must have good interpersonal and communication skills both oral and written.
Fluency in English is essential.
Ability to work in an intercultural environment.
Excellent working experience in modern IT systems
Eager to learn and work with various activities of Finance and administrative unit
Ability to cope up with changing work modalities including remote management of implementing partners and other key stakeholders.
Experience
:
At least 3 years
Responsibilities
:
GIZ Bangladesh is currently seeking applications for the position of “Junior Administrative Specialist” from candidates under "Socio-economic Support to Host and Displaced Communities in Cox’s Bazar District (SHADE) Project.Number of Position: 01Job Location: Cox’s Bazar .Contract Duration: 1 yearBand: 03A. Responsibilities
Ensure proper administrative management according to GIZ rules and regulations.
Ensure close communication and follow up with service providers.
Ensure all running service provider contracts are finalized within the agreed time frame and that finalization of contracts.
The position holder is responsible for the following tasks:B. TasksGeneral Administration
Coordinate all administrative and logistic arrangements for the project in Cox’s Bazar office (meetings, seminars, trainings, workshops etc.)
Administer all travel arrangements for internal staff members, counterparts, consultants and incoming visitors; include managing hotel requests, transport arrangements (flights, cars, public transports, etc) in accordance with GIZ Rules and Regulations (PuR)
Ensure that all travel claims and related documents are processed on time
Maintain inventory records
Vehicle management such as movement register, calculation of monthly fuel consumption, supervision of repair and maintenance
Monitor availability of supplies and perform procurement-related activities up to the specified guideline amount.
Handle official correspondence (e.g. receiving and disbursing government letters)
Support the Security Focal Point in issues related to SRM (Security Risk Management)
Procurement
Procurement of goods and services independently procure materials / and service within project’s limit according to GIZ’s rules and regulations
prepare purchase order of goods and service contract within the project threshold
Facilitate and coordinate with CO and HQ for procurement of materials and equipment and service contracts.
Make timely follow-up with the suppliers e.g. invoices are submitted properly, timely, and orders are finalized within the agreed timeline.
To assist in making yearly procurement plan with revisions as required by CO, HQ
Properly maintaining a paper file E on-site and digitally archive in DMS for the same.
Apply Instruction
We only accept electronic applications.
If you meet the above requirements, please, apply through the link below:
