University of Science and Technology Chittagong (USTC)

• FCPS Part-1 in Paediatrics / Diploma in Child Health / Post-Graduation training in a reputed hospital.

• Age At least 18 years
• Strong administrative, organizational, coordination, and interpersonal skills.    
• Good command of written and spoken English and Bangla.
• Proficiency in MS Office applications, particularly MS Word and MS Excel.    
• Ability to maintain confidentiality and handle sensitive departmental information with discretion.
• Ability to work under pressure, meet deadlines, and manage multiple tasks effectively.    
• Professional, disciplined, responsible, and service-oriented attitude.
• Candidates with experience in hospital/medical administration will be given preference. 

• Provide administrative and operational support to the Department of Paediatric Surgery.
• Coordinate departmental correspondence, notices, records, files, schedules, and routine administrative activities.
• Maintain and update departmental records, registers, documents, and databases as required.
• Coordinate communication among consultants, medical officers, nursing staff, administrative units, patients/attendants, and other relevant stakeholders.
• Assist in arranging departmental meetings, preparing agendas/minutes, maintaining action points, and following up on assigned matters.
• Support the preparation of reports, statements, letters, official correspondence, and other departmental documents.
• Assist in coordinating patient-related administrative matters and departmental services while maintaining confidentiality and professionalism.
• Monitor and follow up on administrative requests, requisitions, approvals, and related departmental processes.
• Maintain proper documentation and ensure timely submission of required information to the concerned authority/office.
• Use hospital/ERP systems and MS Office applications for departmental administrative activities, where applicable.
• Ensure compliance with hospital policies, procedures, confidentiality requirements, and instructions of management.
• Perform any other duties and responsibilities assigned by the competent authority.